Organizer Agreement

Version: 1.1 Date: 2026-05-20

This agreement is between you (the organizer, acting as an independent self-employed person) and Yard Sale Walk (the platform you're using to coordinate your event).

Read carefully. By checking the agreement box, you confirm you understand and agree to everything below.

1. What you're committing to

You're using Yard Sale Walk to organize a coordinated yard sale event in a neighbourhood you've defined. You're acting as an independent contractor, not as an employee or agent of Yard Sale Walk.

In return for using the platform, you agree to:

• Set up your event honestly (real boundary, real date, real fee)
• Be available to your sellers via email or in your dashboard during the event window
• Distribute the printed map in your neighbourhood as planned (typically 3–5 weeks before the event)
• Respond to admin questions about your event within 24 hours
• Be on-site (or reachable by phone) on event day to handle issues

2. The event-day timeline you're agreeing to

You commit to following the standard event-day timeline:

You may not change this timeline without admin approval.

3. The five hard rules, your responsibility too

You agree that:

1. Private property only, you will reject any seller registration that's not on private property (e.g., businesses, parks, public buildings).
2. No food sales, you will not allow sellers to sell food at the event.
3. No commercial sellers, you will reject anyone clearly running a commercial operation.
4. Accurate boundaries, you will draw the event boundary honestly, only including streets and houses you've actually walked or know personally.
5. Be reachable on event day, you'll be available for the event hours.

If you fail to enforce these rules in your event, your future events may be denied approval.

4. Money, what you earn and what we keep

For each seller registration in your event, the registration fee is split in this order:

1. Charity (if you've selected one): the percentage you chose, taken off the registration fee.
2. Stripe processing fee: 2.9% + $0.30 per transaction. Stripe charges this on the full fee regardless of the split.
3. Yard Sale Walk platform fee: 20% of what's left after charity and Stripe.
4. You: the remainder.

Example, $15 fee with no charity:

• Stripe processing: $0.74
• Remainder after Stripe: $14.26
• Platform (20% of $14.26): $2.85
• Your share: $11.41

Example, $15 fee with 10% charity:

• Charity (10% of $15): $1.50
• Stripe processing: $0.74
• Remainder after charity and Stripe: $12.76
• Platform (20% of $12.76): $2.55
• Your share: $10.21

Example, $15 fee with 50% charity:

• Charity (50% of $15): $7.50
• Stripe processing: $0.74
• Remainder after charity and Stripe: $6.76
• Platform (20% of $6.76): $1.35
• Your share: $5.41

Selecting a higher charity percentage reduces your share, the platform's share, and (proportionally) the platform's revenue from your event. At 100% charity the remainder after Stripe goes entirely to the charity and both you and the platform receive $0.

5. When you get paid

Your share is held in your Stripe Connect account during the event window. Payouts occur 7 days after the event date (not after each individual registration). This delay allows time to resolve any complaints or refund disputes.

If issues arise that require investigation (e.g., a fraud complaint, a serious participant grievance), Yard Sale Walk admin may place a temporary hold on your payout until the matter is resolved. Holds are reviewed weekly and resolved as quickly as possible.

6. Your tax responsibilities

You are an independent self-employed individual. You are responsible for:

• Reporting all income earned through Yard Sale Walk on your personal tax return (typically Line 13500, business income)
• Filing taxes correctly on this income
• Registering for and remitting GST/HST if your personal income from this and other sources crosses $30,000/year
• If we pay you more than $500 in a calendar year, we will issue you a T4A slip in February of the following year

We will collect your Social Insurance Number (SIN) through Stripe (not directly through our website) when your earnings approach the T4A threshold. Yard Sale Walk does not see or store your SIN, Stripe handles it directly.

7. Insurance, strongly recommended, not required

We strongly recommend you carry your own commercial general liability insurance (typically $1M-$2M coverage, around $200-$400/year through Vancouver brokers).

This protects you if a shopper at one of your sellers' yards is injured and decides to sue. Without insurance, you would be personally exposed.

For organizers running fewer than 2 events per year and earning under $1,000 from this activity, the insurance cost may exceed earnings. You may operate without insurance, but you do so at your own risk and personal liability. Yard Sale Walk does not require proof of insurance from you, but we also do not extend our platform-level coverage to you as an organizer.

8. Business licensing

In Vancouver, casual organizing of 1-2 events per year may not require a business licence. If you organize more than 2 events per year, or earn more than $5,000 from this activity in a calendar year, you should obtain a Vancouver business licence (around $200/year).

Outside Vancouver, check your municipality's rules. You are responsible for compliance.

9. Privacy and seller data

You will receive access to:

• Sellers' names, email addresses, and street addresses (for your event only)
• Their selected categories and item descriptions
• Their registration timing and payment status

You agree to:

• Use this data only to operate your event. Do not contact sellers about other matters, do not share their data with anyone, do not use it for marketing.
• Not retain seller data after the event. When asked, delete it from any personal records.
• Comply with PIPA (BC's Personal Information Protection Act) in your handling of seller data.

If you breach these terms, we may suspend your organizer account.

10. The five hard rules, for you specifically

You will not:

• Use the platform to scam sellers or shoppers
• Misrepresent your identity, address, or status as an organizer
• Refund yourself or transfer fees to other accounts in ways that violate Stripe's terms
• Hold an event under different terms than what was approved
• Use Yard Sale Walk's name, logo, or content for any other purpose without written permission

11. What we do for you

Yard Sale Walk provides:

• The technical platform (website, payment processing, map editor, PDF generation)
• Admin review of your event before it goes live
• Customer support for issues you escalate
• Email infrastructure to communicate with your sellers
• Backup of your event data

We do not:

• Promote your event for you (you're responsible for distributing flyers)
• Insure your event
• Cover refunds if you have to cancel
• Advance or guarantee your earnings before the event happens

12. Termination

You may close your organizer account at any time by emailing the contact form. We retain your account data for 90 days for any pending payouts or disputes, then delete personal data per PIPA (financial records retained 7 years).

We may suspend or terminate your account if you breach this agreement, fail to deliver an event you committed to, or are repeatedly subject to seller complaints.

13. Liability

To the fullest extent permitted by law:

• Yard Sale Walk is not liable for anything that happens at your event, including injuries, property damage, theft, disputes, or losses to you or any third party.
• You agree to indemnify Yard Sale Walk against any claims by sellers, shoppers, or third parties arising from your event.
• Our maximum liability to you under this agreement, for any reason, is the platform fees you paid us in the 12 months preceding the claim.

14. Changes

We may update this agreement. Future changes apply to your future events. The version you accepted for this event continues to govern this event.

15. Governing law

This agreement is governed by the laws of British Columbia, Canada. Any dispute will be resolved in the courts of British Columbia.

16. Contact

the contact form

By checking the agreement box, you confirm:

• You have read and understood this agreement
• You will follow the timeline in Section 2
• You will enforce the five hard rules in Section 3
• You understand the payment timing (7 days after event)
• You take responsibility for your tax obligations and any insurance you may need
• You agree to the privacy and liability terms